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Office Administrator

Waukesha, WI 53186

Posted: 05/10/2023 Employment Type: Contract Category: Business Professional Job Number: 25267

Job Description

Looking for a new administration position? Check out this role! Dahl Consulting is currently partnering with a leader in the construction industry. We work one-on-one with great candidates to help connect them with local employment opportunities. This company is hiring an Office Administrator for a contract position! Interested? Get more details below.
  • Worksite Location: Waukesha, WI
Office Administrator Job Description
The Office Administrator will be the face of the company for the Milwaukee, WI region. Responsibilities will include supporting, coordinating, and overseeing general office operations and procedures in addition to providing support to the management team while maintaining all aspects of daily office operations. 

What you’ll do as the Office Administrator:
  • Oversee general office administration and provides support in a variety of areas and functions to office and field teams
  • Coordinate receiving and distribution of certified payroll reports, field production reports, material tracking and cost reports
  • Reconcile credit card statements, verification of office facility and services invoices, process expense reports and verification of vendor billing rates and reimbursement rate changes
  • Office operations; mail and parcel service, facility service contracts, office supply management, office phone system and guest, customer, and employee reception
  • Liaison with support departments and internal customers in the various offices
  • Preparation of monthly billing statements for clients. Includes compiling charges for labor, equipment and materials charges based on daily field reports. Locating and assembling support documentation to substantiate subcontractor, material, and equipment charges
  • Submission of daily, weekly, or monthly billings directly to owners or entering customer contract management platforms
  • Timely completion of billings each month to align with month end deadlines established by Accounting Department
What you’ll bring to the Office Administrator role:
  • High School Diploma required; Associate degree preferred
  • 3+ years in an office management/support role or related experience
  • Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
  • 2+ years of accounting, bookkeeping, and/or financial experience preferred
  • Previous experience with JD Edwards software preferred
Take the first step on your new career path! To submit yourself for consideration for this role, simply click the apply button and complete our mobile-friendly online application. Once we’ve reviewed your application details, a recruiter will reach out to you with next steps! For questions or more information about this role, please call our office at (651) 772-9225.

As an equal opportunity employer, Dahl Consulting welcomes candidates of all backgrounds and experiences to apply. If this position sounds like the right opportunity for you, we encourage you to take the next step and connect with us. We look forward to meeting you!
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